On February 15, 2026, we released a comprehensive set of system enhancements across contracts, finance, reporting, allocations, bookings, marketing, and integrations. This update is about control. Control over your data. Control over your processes. Control over how efficiently your teams operate.
Here’s what’s new and what it means in real terms for your property.
Faster Searches. Smarter Actions.
Find Names Fast Using Unit and Week
You can now locate owners by their Unit and Week numbers.
For front desk and member services teams, this reduces search time during busy check-ins and call handling. Instead of searching by name alone, your team can work the way owners think — by unit and week.
Fewer clicks. Faster service. Better member experience.
Find Contracts and Perform Bulk Actions
From one locate screen, you can now:
- Update contract status
- Calculate commissions
- Edit ownership dates
If you manage high contract volumes, this is a major efficiency gain. Instead of opening contracts one by one, your team can process updates in batches.
That means faster commission runs. Cleaner data maintenance. Less administrative backlog.
Stronger Financial Control and Visibility
Default PIN on Journal
Transaction Type fields on the Journal page now default with a PIN where required.
This reduces entry errors and protects financial integrity. Your finance team spends less time correcting mistakes and more time focusing on reporting and reconciliation.
GL Transactions Locate – Export with Contract ID
A new “To Export with ContractID” button has been added to the GL Transaction locate filter.
When preparing reconciliations or audit reports, contract-level detail is now immediately accessible within exports. This saves time during month-end and strengthens audit trails.
Contract Follow-Up Report Enhancements
The following fields are now included:
- GL Acc Flag 1
- GL Acc Flag 2
- Ext Ref 1
- Ext Ref 2
This gives managers deeper visibility into financial and operational markers tied to contracts. Follow-up is more targeted, and reporting is more meaningful.
Ageing Standard Report Filter
A new “Hide Master/Child Contract” tick box allows you to simplify the grid view.
When you need clarity for review meetings or reporting packs, you can now remove unnecessary columns and focus on what matters.
Account Flags Enhancement
Account Flags are now clickable hyperlinks within NHP Accounts. You can access and edit directly from the grid without navigating away. Small change. Noticeable time savings.
Improved Reporting and Data Exports
Report Group Default ALL
Selecting “Default ALL” now automatically applies both Date and Time where relevant. This prevents incomplete filters and ensures more accurate reporting from the outset.
NQ Reason Added to Exports
NQ Reason now appears in:
- Appointments Arrivals Manifest
- Raw Data Exports
This supports clearer operational tracking and better analysis of appointment outcomes.
Promo Code Reporting
Promo Code fields have been added to:
- Arrival Range Raw Data
- Arrival Detailed Reports
For marketing teams, this improves campaign tracking and analysis of promotional performance.
Member Category in Print Documents Export
Member Category is now included in exports. This allows clearer segmentation when preparing communication lists, reports, or operational summaries.
Occupancy by Allocation Report – Extended Date Range
Filters now support up to a three-year date range. This is particularly valuable for long-term planning, budgeting, and forecasting discussions at the board level.
Allocation and Property Management Enhancements
Property Type Filter – Re-Allocate Allocations
You can now filter by Property Type when reallocating allocations. For mixed inventory properties, this improves accuracy and speeds up allocation adjustments.
Display Sequence Name on Property Matrix
Sequence Name now displays directly on the Property Matrix. This provides clearer visibility when reviewing or adjusting inventory positioning.
Book Across Sites and Servers (BAS)
BAS now allows booking across Sites and Servers. For multi-property or multi-server groups, this expands operational flexibility. It enables centralised booking management while maintaining a structured system architecture. This is a significant enhancement for growing resort groups.
Edit Resort Stock Status (Rights Controlled)
You can now edit Stock Status directly, with access controlled by user rights. This balances flexibility with governance. Senior staff can make necessary updates without compromising system security.
Resales Data Grid Enhancement
When adding a resale listing, you can now view:
- Current bookings
- Future bookings
- Future bankings
This gives resale teams full visibility before listing. It prevents conflicts and supports clearer communication with owners.
Booking and Member Enhancements
Stay Dates Option – Booking Type CDE
A new Stay Dates option has been added to Booking Type CDE. This increases flexibility when configuring booking rules and supports more tailored booking structures.
Maximum Weekend Enhancement
Members can now utilise Maximum Weekend allowances based on their Category. This ensures entitlement logic reflects real member benefits. It reduces disputes and improves confidence in booking rules.
Conversion Points Transaction Type
Pts Tran Type Ref:49 – Conversion has been added to the Points Transaction Type dropdown. This improves consistency in points management and financial tracking.
Contract Flag 2 – Cancelled Contracts
You can now update Contract Flags even if a contract is cancelled. This maintains data integrity and allows accurate historical classification.
Membership Flag Filter in Additional Settings
You can now filter by Membership Flag within the Additional Settings Matrix. This supports cleaner configuration management and more precise system setup.
Marketing and System Setup Updates
Venue Valid / Invalid Option
A new Valid tick box has been added under:
Set Up → Modules → Marketing → Marketing 4 → Venue
This keeps marketing data clean and prevents outdated venues from appearing in active workflows.
Default Cession Setup – Transmittal
Enhancements have been added to default cession setups. This simplifies configuration and reduces manual intervention during cession processing.
Generate Menu File – New Admin Option
A new menu option has been created within Merlin Admin Setup. This improves administrative control and system configuration management.
All Alias and Item Accounts – Valid Items Filter
A new filter allows you to view Valid Items Only. This removes clutter from the grid and reduces the risk of selecting inactive items during transactions.
Merlin Navigator App APIs
We have built new APIs to support the Merlin Navigator App.
This strengthens integration capability and supports ongoing mobile development. For properties using or planning mobile tools, this lays important groundwork for future expansion. It prepares your system for greater mobility and connected functionality.
What This Means for You
These enhancements help you:
- Process contracts faster
- Strengthen financial controls
- Improve reporting accuracy
- Manage allocations with more precision
- Support multi-site operations
- Reduce administrative workload
Small efficiencies compound across departments.
What This Means for Your Owners and Members
When your systems run cleanly, your members feel it.
They benefit from:
- Faster responses
- Accurate booking entitlements
- Clearer financial records
- Smoother resale processes
Operational strength behind the scenes builds confidence at the front end.
Considering Merlin Software?
If you are reviewing resort management software, these enhancements demonstrate how Merlin Softwareevolves around real operational demands.
We refine continuously. We listen to properties. We build for how resorts actually function.
Learn More About Merlin Software
If you want to see how Merlin CORE, Merlin Web Apps, and Merlin Portals work together to support your operation, we would be happy to show you.
Let’s start a conversation about how Merlin Software can support your property’s success.
Contact Mike Ashton to discuss your requirements and explore what Merlin can do for you.
