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Back office and accounting module

Double entry accounting system – with timeshare-specific features

The complete accounting package – no other software required

This complete accounting and back office administration module combines a double entry, multi-company, multicurrency accounting package with timeshare-specific functionality.

It is suitable for single site resorts to large, enterprise operations with multiple resorts, offices, and locations.

With this comprehensive accounting module, a resort operation can now use Merlin as its main accounting software provider – no other software is required.

It can then access the additional timeshare-specific functionality that allows resorts to raise annual maintenance fee invoices, receipt payments, handle complex sales commissions, maintain various price lists and rates and report on all financial matters.

Key features of the accounting and back office module:

  • Raise annual maintenance fee invoices
  • Receipt all payments made by owners and others
  • Produce financial statements and trial balances, report account movements
  • Collections and reporting of outstanding sales income and bad debtors
  • Mortgage receivables
  • Debtor ageing and invoice ageing
  • Invoice matching
  • Automated suspense account movement functionality
  • Automated inter-company accounting
  • True multi-currency, multi-company and branch accounting capabilities
  • The ability to drill down to the lowest level
  • Complete contract income and expense tracking
  • Commissions including sales, OPC and travel agent
  • Automatic integration with sales and front office modules
Complete accounting package

Merlin’s back office module includes a comprehensive, double-entry, accounting system that can handle multiple companies and currencies.

Maintenance fee billing

Raise annual maintenance fee invoices and assessments, pay commission, follow up on contracts.

Activity tracking

Track sales, management fee billings and accounts receivable – from anywhere with an internet connection


Allow your clients to pay online using their credit card or take payment by cash, check, direct debit and every other method possible.

Data encryption

All data sent and to and from Merlin is encrypted and secured using Secure Socket Layers. The Merlin web site is authenticated by Thawte.

Financial transactions

Undertake all financial processes including sending statements, amortizing debt and projecting cash flows plus build automated debt collection cascades.


Report on every activity using a multitude of detailed accounting reports.

Website integration

Give your owners access to their information on your web site and allow them to access their account details and make payment using your own merchant services.

Multiple price lists

Set up multiple price lists and maintenance fee rates in multiple currencies.

Video: How to choose your software provider

Key questions you need to ask when choosing your timeshare or fractional resort software provider – from marketing and sales to property management, front desk, accounting and finance.

And don’t forget to find out about their technology platform and customer service too.

If you want to find out what Merlin Software has to offer, book a demo today.

Book a demo today
Questions to ask when choosing your resort software provider
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